In a parallel project, all incomplete actions are available, and the first available is the first one in the list. Parallel-Parallel projects consist of actions that can be completed in any order. (this is also, by definition, the project’s first available action). In a sequential project, there is only ever one action available at a time. Sequential-Sequential projects have actions that need to be completed in a predetermined order the first item must be finished before you can move on to the next. Project type also affects how actions within the project show up according to the perspective’s View options. Projects are distinguished by their type, which varies based on how actions inside the project must be completed. Click a project in the sidebar to view it alone click the Projects tab or an empty space in the sidebar to view the full list in the outline. The Projects sidebar displays a list of your projects grouped hierarchically into folders. The Projects outline displays a list of your projects and the actions they contain. The Projects perspective displays all of your projects in a list, which can be grouped into folders to create hierarchy. Projects are typically more complex than individual action items, and can include several related actions. When dropping an item group, items within the group inherit the dropped status and are represented with an inherited dropped status circle in the outline.Ī project is a task made up of multiple items. When completing an item group, items within the group inherit the completed status and are represented with an inherited completion status circle in the outline.ĭropped-The status for an item no longer planned for work. Items can have additional states described by their status circles the ones here are common to all and appear in the inspector.Īctive-The default status for a newly added item, indicating an item that is currently planned for work.Ĭompleted-The status for an item that has been successfully completed. The states described here apply both to items in the inbox and actions within projects. Since the Inbox primarily serves as a temporary resting place for new tasks, it doesn’t support complexity beyond simple grouping to add hierarchical nuance to a task with many parts, consider assigning it to an existing project with the inspector. The Inbox contains a list of individual items that can be organized hierarchically into item groups. Once you’ve processed an Inbox item (added a project or tag, converted it to a project, or assigned it some other fate), it will likely disappear off to its new location. Many workflows use the Inbox as an initial point of entry, a transient receptacle for ideas big and small. To add an item to the Inbox from anywhere, click New Inbox Item in the toolbar. The Inbox is the catch-all perspective for depositing everything that you’d like to do. When in the Projects or Tags perspective, the bottom of the sidebar contains an Action Menu button for quick access to commands based on your current perspective. Tags, the places, people, things, and states of mind most relevant or conducive to accomplishing your tasks.įlagged, where tasks designated with the most important priority or visibility are gathered.įorecast, where you can view your tasks chronologically and integrate them into your schedule. Projects, where related tasks are grouped together into overarching plans and hierarchies. The Inbox, where you’ll stash all the tasks and to-dos that come to mind for later processing. By default this includes the following built-in perspectives: You can switch between perspectives using the tabs on the left side of the OmniFocus window. The function of the sidebar for each built-in perspective is discussed in the section for that perspective. The sidebar consists of perspective tabs for quick navigation between your perspectives, and (for perspective other than the Inbox) provides a high-level means for surveying what’s on your plate. Nestled on the left side of the OmniFocus window, next to the outline, lives the sidebar (click to show or hide it). The sidebar appears on left side of the OmniFocus window, and controls what is displayed in the outline. OmniFocus for the Web comes with five built-in perspectives that represent specialized, commonly-used view states specifically designed to help you organize, prioritize, and add context to your tasks. All of your to-dos in OmniFocus live in a database behind the scenes, and perspectives are how you look at and interact with the contents of that database.
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